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Accounts Payable Coordinator in Phoenix, AZ at SUNSPIRE HEALTH

Date Posted: 3/10/2018

Job Snapshot

Job Description

General Purpose of Position:

The Senior AP Coordinator will be responsible for the handling of inbound/outbound vendor calls.  Responsible for following up on internal and external vendor inquiries, reconciling vendor statements, sorting incoming/outgoing mail, processing vendor invoices/employee expense reports and handling file maintenance.  In addition, this person will be processing check runs, maintaining vendor cards, and processing 1096/1099s.

Primary Responsibilities (include but are not limited to):

  • Reconcile processed work by verifying entries and comparing system reports to balances.
  • Charge expenses to accounts and cost centers by analyzing invoice/expense reports and/or recorded entries.
  • Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Disburses petty cash by recording entry; verifying documentation.
  • Communicate with department and leadership regarding payor issues.
  • Participate effectively in staff meetings. Provides back-up support to other team staff and performs other related duties in support of efficient department operations.
  • Maintain confidentiality of and compliance with all company and patient information in accordance with federal, state and local regulations, HIPAA regulations and Company policies.
  • Assist accounting team in other related duties


Job Requirements

Education, Skills and Experience Requirements:

  • Associates Degree in Accounting or higher
  • 5 Years’ experience working in Accounts Payable function
  • Great Plains and QuickBooks experience, Concur a plus.
  • Experience with Pivot Tables and Modeling, preferred.
  • Possess excellent time management and organizational skills.
  • Excellent communication and written skills.
  • Able to work in a fast pace multi-tasked environment.
  • Able to take direction and maintain deadlines.
  • Have enthusiasm and energy, and be a motivated self-starter who can work on a team and independently.
  • Must be detail oriented.
  • Able to work under pressure and meet deadlines as well as be flexible and dependable.
  • Strong interpersonal, organizational and analytical skills.
  • Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Knowledge of insurance carrier payment policies, practices, and amounts.
  • Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
  • Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Considering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Ability to handle multiple priorities with a sense of urgency.
  • Excellent interpersonal communication (verbal and written) and presentation skills.
  • Motivating, developing, and directing people as they work.
  • Being aware of others' reactions, understanding why they react as they do, and adjusting one’s own actions in relation to others.
  • Bringing others together and trying to reconcile differences.


  • Listen to and understand information and ideas presented through verbal and written words and sentences.
  • Communicate information and ideas verbally and written so others will understand.
  • Apply general rules to specific problems to produce answers that make sense.
  • Combine pieces of information to form general rules or conclusions; including finding a relationship among seemingly unrelated events.
  • Identify/recognize when something is wrong or is likely to go wrong and know who to involve for resolution.
  • Generate various ideas about a given topic.


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