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Accounts Payable Specialist in Phoenix, AZ at SUNSPIRE HEALTH

Date Posted: 4/16/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Phoenix, AZ
  • Job Type:
    Accounting
  • Experience:
    Not Specified
  • Date Posted:
    4/16/2018

Job Description

Primary Responsibilities (include but are not limited to):

  • The Accounts Payable Specialist will be responsible for handling the Accounts Payable Outlook inbox (reply and confirm receipt of all invoices printed – average volume of 2,000-3,000 records per month).  Responsible for printing all invoices and logging them into the Vendor Master Tracking file. 
  • Sort and distribute coded and approved invoices to Senior Accounts Payable member by Entity. 
  • Responsible to ensure all vendor and Non-AR checks are coded and routed to Accounts Receivable department for bank deposits. 
  • Responsible for pulling invoices for check matching purposes.
  • Responsible for handling and/or routing internal and external vendor inquiries, sorting incoming/outgoing vendor mail (stamping received mail), scanning all vendor invoices/employee payable reports for approvals and required to manage file maintenance (create/maintain both open and paid filing system). 
  • In addition, this person will pull/scan invoices for review upon request and assist with processing payables upon request during month end close.


The Accounts Payable Specialist will be key in ensuring internal policies are enforced.

  • Route all invoices, expense reports and credit card logs for proper approvals:
  • Charge expenses to accounts and cost centers by analyzing invoice/expense reports and/or recorded entries.
  • Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Disburses petty cash by recording entry; verifying documentation.
  • Communicate with department and leadership regarding payor issues.
  • Participate effectively in staff meetings. Provides back-up support to other team staff and performs other related duties in support of efficient department operations.
  • Maintain confidentiality of and compliance with all company and patient information in accordance with federal, state and local regulations, HIPAA regulations and Company policies.
    • Seek President/CEO approvals for all payables over $2,500
    • Ensure all BHS payables under $2,500 are approved by the Controller
  • Responsible for enforcing New Vendor Policy

Job Requirements

Education, Skills and Experience Requirements:

  • Business Training Certification, Six years’ experience working in Accounts Payable function.
  • Associates degree may offset one year of experience requirements.
  • Minimum one (1) year data entry experience preferred.
  • Associates degree or equivalent required with strong math aptitude.


Preferred Skills

  • Great Plains and QuickBooks experience, Concur a plus.
  • Possess excellent time management and organizational skills.
  • Able to work in a fast pace multi-tasked environment.
  • Able to take direction and maintain deadlines.
  • Have enthusiasm and energy, and be a motivated self-starter who can work on a team and individually.

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